Spring is here! Summer is coming! Yeehaw!

As we gear up for another exciting summer at BR, it’s time to ensure your child is fully prepared with all the essentials. Please read this email in its entirety, which includes updates, reminders, and important dates. From packing lists to health forms, we’re here to guide you every step of the way to make this summer unforgettable for your camper. As summer approaches, we will send out more information about your campers’ forms and session preparation. We’re excited to embark on this journey together and create lasting memories for our campers!

Most importantly:

• The cancellation date for a full refund is March 31st. Click here for more information about our refund policy. 
• The Camper Health History Form is now available online. This form must be completed online before May 1st. If you are a new camper, you will need immunization information to complete this form. For returning campers, it will auto-fill with last year’s information. Please review the information that autofills. You only need to make changes and updates. Please log in and complete this form.
• Medical Exams –  Every camper must receive a medical examination by a physician within 1 year of arrival at camp and get the Camper Physical Form completed.

All camper information, forms, and payment options can be accessed in the registration portal. Here is a link: https://blackriver.campbrainregistration.com/. Submitting payment and paperwork on time will allow us to focus on the camp program during the summer. 

Camper Forms and Paperwork: Please take a moment to log in and check to see if all of your camper forms are complete. The forms and documents listed below are mandatory for all camper session participants. All camper forms must be submitted by May 1^st. 

• Camper Profile Form: This form includes cabin requests, T-shirt sizes, and essential information about your camper’s needs during her stay. To be considered, cabin requests must be submitted by June 1st.
  • We do not guarantee cabin requests. We do our best to accommodate all mutual cabin requests (maximum of 2 requests). Cabin requests must be accommodated within 2 years of age or 1 grade apart.
  • If this form is not submitted by May 1st, your camper will receive a size adult large t-shirt; size exchanges are unavailable. 
• Medical Exams: Every camper must receive a medical examination by a physician within 1 year of their arrival day at camp. The Camper Physical form is available in the parents’ section on our website. Click here for a copy of the form. Physicals can be submitted by uploading PDFs to the registration site. 
• Camper Health History: The Camper Health History form must be completed online by May 1st. You will need immunization information to complete this form. Please contact the office if you need to change this form once you’ve submitted it. 
• Camper Photo: Please upload a photo of your camper. The photo should be a school photo or a similar headshot. We will review the uploaded images and ask if a new one is needed.
• Rider Profile Form: This questionnaire will help us place your camper in the appropriate riding group. Please remember to be modest in your answers because moving a camper up is much easier than moving her down a level. Returning Campers will be placed in a riding group based on the final evaluation from last summer. Please make a note if there is anything that would affect your placement for this summer.

Tuition:  Tuition must be paid in full by June 1^st. You can log in online anytime to pay or verify your auto debit.  You can make online payments with credit or debit cards or e-check. Credit card payments incur a 3.75% surcharge; debit cards and e-checks do not. You can also send a check via mail. BR Legacy and Referral discounts will be applied to your camper’s final tuition statement that is sent out in May. Attached is your current invoice.  

Packing:  You can find a packing list by clicking here. It is available on our website in the forms section. Please note that safe riding attire must be worn. Riding helmets and riding boots are mandatory. Helmets are available for rent or purchase at check-in.  

Session Change Requests: If you need to change your session, please use the 2026 Session Change Form. This form allows us to keep track of all requests. You will receive an email confirmation once we have processed your request. If space is unavailable for the desired session, we will contact you via email.

Cancellations: If you need to cancel, please use this 2026 Session Cancellation Form. You will receive an email confirmation once we have processed your request. 

Refunds- BR Refund Policy

• A $50 non-refundable admin fee will be collected on all canceled reservations.
• Deposits and tuition are refundable until March 31st. A $50 non-refundable admin fee will be collected on all canceled reservations. 
• After April 1^st, deposits will no longer be refundable.
• After June 1st, deposits and tuition are non-refundable. If available, deposits and tuition payments may be transferred to a new session in the current season.
• Within two weeks of the session start date, deposits and tuition monies are not refundable or transferable.
• Cancellation due to injury/illness (with a physician’s note) can be rolled over to another session for the current season or the following year. Please provide documentation from a physician when canceling to roll over your reservation.